We are very pleased about your interest in our company. Data protection has a particularly high priority for the management of Option Eins GmbH. Using the company’s websites is generally possible without providing any personal data. However, if an affected person wishes to use special services of our company through our website, the processing of personal data may be necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the affected person.

The processing of personal data, such as the name, address, email address or telephone number of an affected person, is always carried out in accordance with the General Data Protection Regulation and in accordance with the country-specific data protection regulations applicable to Option Eins GmbH. Through this privacy policy, our company aims to inform the public about the type, scope and purpose of the personal data collected, used and processed by us. Furthermore, the affected persons are informed about their rights through this privacy policy.

Option Eins GmbH, as the controller responsible for the processing, has implemented numerous technical and organizational measures to ensure the most comprehensive protection of the personal data processed through this website. Nevertheless, internet-based data transfers can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, every affected person is free to transmit personal data to us by alternative means, such as by telephone.

01. Definitions
The privacy policy of Option Eins GmbH is based on the terminology used by the European Directive and Regulation Giver when issuing the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for both the public and our customers and business partners. To ensure this, we would like to explain the terminology used in advance.

We use the following terms, among others, in this privacy policy:

a) Personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject
Data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.

c) Processing
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.

e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.

f) Pseudonymization
Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

i) Recipient
A recipient is a natural or legal person, authority, institution or other body to whom personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j) Third party
A third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process the personal data.

k) Consent
Consent of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

02. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions with data protection character is:

Option Eins Med GmbH
Bahnhofstraße 8
30159 Hanover
Germany
Phone: 0511 – 277 892 77
Email: info@option-eins.de
Website: www.option-eins.de

03. Cookies
The websites of Option Eins GmbH use cookies. Cookies are text files that are stored and saved via an internet browser on a computer system.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This enables the visited websites and servers to recognize the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified through the unique cookie ID.

Through the use of cookies, Option Eins GmbH can provide users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized in the sense of the user. Cookies enable us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. The user of a website that uses cookies, for example, does not have to enter their access data again each time they visit the website, as this is taken over by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping cart in an online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart via a cookie.

The data subject can prevent the setting of cookies by our website at any time by means of a corresponding setting of the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the used Internet browser, not all functions of our website may be fully usable.

04. Collection of general data and information
The website of Option Eins GmbH collects a series of general data and information with each call of the website by a data subject or an automated system. These general data and information are stored in the server’s log files. Data that can be collected include (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the sub-pages that are targeted by an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

When using this general data and information, Option Eins GmbH does not draw any conclusions about the data subject. This information is rather needed to (1) correctly deliver the contents of our website, (2) optimize the contents of our website and the advertising for it, (3) ensure the permanent functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber attack. This anonymously collected data and information is therefore evaluated statistically by Option Eins GmbH on the one hand, and further with the aim of increasing data protection and data security in our company, in order to ultimately ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

05. Contact possibility via the website
The website of Option Eins GmbH contains information required by law that enables a quick electronic contact to our company as well as an immediate communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

06. Routine deletion and blocking of personal data
The controller processes and stores the personal data of the data subject only for the period necessary to achieve the storage purpose or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or deleted in accordance with the legal requirements.

07. Rights of the data subject
a) Right to confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail of this right of confirmation, he or she may, at any time, contact our Data Protection Officer or another employee of the controller.

b) Right of access
Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations have granted the data subject access to the following information:

• the purposes of the processing;
• the categories of personal data concerned;
• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
• where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
• the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
• the existence of the right to lodge a complaint with a supervisory authority;
• where the personal data are not collected from the data subject, any available information as to their source;
• the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

Here is the translation to English preserving the formatting and structure:

Further, the person concerned has the right to be informed whether personal data has been transmitted to a third country or an international organization. If this is the case, the person concerned also has the right to receive information about the appropriate guarantees in connection with the transmission.

If a person concerned wishes to exercise this right of access, they can contact our data protection officer or another employee of the controller at any time.

c) Right to rectification
Every person affected by the processing of personal data has the right granted by the European Directive and Regulation to demand the immediate rectification of inaccurate personal data concerning them. Furthermore, the person concerned has the right to request the completion of incomplete personal data – also by means of a supplementary declaration – taking into account the purposes of the processing.

If a person concerned wishes to exercise this right of rectification, they can contact our data protection officer or another employee of the controller at any time.

d) Right to erasure (right to be forgotten)
Every person affected by the processing of personal data has the right granted by the European Directive and Regulation to demand from the controller that the personal data concerning them be deleted immediately, if one of the following reasons applies and as long as the processing is not necessary:

• The personal data was collected or otherwise processed for purposes for which it is no longer necessary.
• The data subject withdraws the consent on which the processing was based pursuant to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR, and there is no other legal basis for the processing.
• The data subject objects to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate reasons for the processing, or the data subject objects to the processing pursuant to Art. 21 (2) GDPR.
• The personal data has been processed unlawfully.
• The deletion of the personal data is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
• The personal data was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

If one of the above reasons applies and a data subject wishes to have personal data stored by Option Eins GmbH deleted, they can contact our data protection officer or another employee of the controller at any time. The data protection officer of Option Eins GmbH or another employee will ensure that the request for deletion is complied with immediately.

If the personal data has been made public by Option Eins GmbH and our company as the controller is obliged to delete the personal data pursuant to Art. 17 (1) GDPR, Option Eins GmbH shall take reasonable measures, including technical measures, to inform other controllers processing the published personal data that the data subject has requested the deletion of all links to or copies or replications of this personal data, insofar as the processing is not necessary. The data protection officer of Option Eins GmbH or another employee will take the necessary action in the individual case.

e) Right to restriction of processing
Every person affected by the processing of personal data has the right granted by the European Directive and Regulation to demand from the controller the restriction of processing if one of the following conditions is met:

• The accuracy of the personal data is disputed by the data subject, for a period that enables the controller to verify the accuracy of the personal data.
• The processing is unlawful, the data subject refuses to delete the personal data and instead requests the restriction of their use.
• The controller no longer needs the personal data for the purposes of processing, but the data subject needs them for the assertion, exercise or defense of legal claims.
• The data subject has filed an objection to the processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the controller’s legitimate reasons outweigh those of the data subject.

If one of the above conditions applies and a data subject wishes to have a restriction on the processing of personal data stored by Option Eins GmbH, they can contact our data protection officer or another employee of the controller at any time. The data protection officer of Option Eins GmbH or another employee will arrange for the processing to be restricted.

f) Right to data portability
Every person affected by the processing of personal data has the right granted by the European Directive and Regulation to receive the personal data concerning them, which was provided to a controller, in a structured, common and machine-readable format. They also have the right to have this data transmitted to another controller without hindrance from the controller to whom the personal data was provided, as long as the processing is based on consent pursuant to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising their right to data portability pursuant to Art. 20 (1) GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another, where technically feasible and where this does not adversely affect the rights and freedoms of others.

To assert the right to data portability, the data subject can contact the data protection officer appointed by Option Eins GmbH or another employee at any time.

g) Right to object
Every person affected by the processing of personal data has the right granted by the European Directive and Regulation to object at any time, on grounds relating to their particular situation, to the processing of personal data concerning them which is based on Art. 6 (1) (e) or (f) GDPR. This also applies to profiling based on these provisions.

Option Eins GmbH will no longer process the personal data in the event of an objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the assertion, exercise or defense of legal claims.

If Option Eins GmbH processes personal data for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data concerning them for such marketing. This also applies to profiling, as far as it is related to such direct marketing. If the data subject objects to Option Eins GmbH regarding the processing for direct marketing purposes, Option Eins GmbH will no longer process the personal data for these purposes.

The data subject also has the right to object, on grounds relating to their particular situation, to the processing of personal data concerning them which is carried out by Option Eins GmbH for scientific or historical research purposes or statistical purposes pursuant to Art. 89 (1) GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

To exercise the right to object, the data subject can contact the data protection officer of Option Eins GmbH or another employee directly. The data subject is also free to exercise their right to object by automated means using technical specifications in connection with the use of information society services, notwithstanding Directive 2002/58/EC.

h) Automated individual decision-making, including profiling
Every person affected by the processing of personal data has the right granted by the European Directive and Regulation not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, unless the decision (1) is necessary for the performance of a contract between the data subject and the controller, or (2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is based on the data subject’s explicit consent.

If the decision (1) is necessary for the performance of a contract between the data subject and the controller or (2) is based on the data subject’s explicit consent, Option Eins GmbH shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.

If the data subject wishes to assert rights with regard to automated decisions, they can contact our data protection officer or another employee of the controller at any time.

i) Right to withdraw consent under data protection law
Every person affected by the processing of personal data has the right granted by the European Directive and Regulation to withdraw their consent to the processing of personal data at any time.

If the data subject wishes to exercise their right to withdraw consent, they can contact our data protection officer or another employee of the controller at any time.

08. Data Protection in Applications and Application Procedures
The controller collects and processes the personal data of applicants for the purpose of processing the application procedure. The processing may also be carried out electronically. This is particularly the case if an applicant transmits corresponding application documents to the controller electronically, for example by e-mail or via a web form on the website. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the legal provisions. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after the rejection decision is communicated, unless any other legitimate interests of the controller prevent deletion. Another legitimate interest in this sense is, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).

09. Legal Basis of the Processing
Art. 6 I lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, in processing operations that are necessary for the delivery of goods or the provision of any other service or consideration, the processing is based on Art. 6 I lit. b GDPR. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation by which the processing of personal data is required, such as to fulfill tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data could become necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were to be injured and his name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third parties. Then the processing would be based on Art. 6 I lit. d GDPR. Finally, processing operations could be based on Art. 6 I lit. f GDPR. This legal basis covers processing operations that are not covered by any of the aforementioned legal bases, if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not take precedence. The European legislator has expressly mentioned such processing operations, as it is of the opinion that a legitimate interest may be assumed if the data subject is a customer of the controller (Recital 47 sentence 2 GDPR).

10. Legitimate Interests in the Processing Pursued by the Controller or a Third Party
If the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is the conduct of our business activities for the benefit of the well-being of all our employees and our shareholders.

11. Duration for which the Personal Data will be Stored
The criterion for the duration of storage of personal data is the respective legal retention period. After the expiry of the period, the relevant data is routinely deleted, unless it is still required for the performance of the contract or the initiation of a contract.

12. Legal or Contractual Provisions for Providing Personal Data; Necessity for the Conclusion of a Contract; Obligation of the Data Subject to Provide Personal Data; Possible Consequences of Non-Provision
We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual arrangements (e.g. information on the contracting party). Sometimes it may be necessary for a contract to be concluded that a data subject provides us with personal data which must then be processed by us. The data subject, for example, is obliged to provide us with personal data if our company concludes a contract with them. Non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before a data subject provides personal data, the data subject must contact our data protection officer. Our data protection officer will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract, whether there is an obligation to provide the personal data, and what the consequences of not providing the personal data would be.

13. Existence of Automated Decision-Making
As a responsible company, we refrain from automated decision-making or profiling.